By Chantal Lavoie, Executive Director of Coginov

A museum collection management system, such as QoreUltima, offers a variety of features designed to facilitate the management, organization, and tracking of museum collections. The main features include the following:

1. Inventory Management: Allows you to record and track every item in the collection, including detailed information such as inventory number, description, provenance, condition, etc. 
2. Object Cataloging: Facilitates the creation of detailed information records for each object, including text data, images, videos, links to digital documents, etc.
3. Classification and taxonomy: Enables objects to be classified according to defined criteria, such as object type, historical period, artistic style, categories, and subcategories, thereby facilitating research and organization.
4. Object tracking: Records the movement, loans, returns, transfers, and re-locations of objects within the museum.
5. Exhibition Management using QoreUltima’s Basket feature and the Loans module: Helps plan, organize, and track objects included in temporary exhibitions, with features such as assigning objects to specific exhibitions.
6. Loans Management: Allows you to track objects loaned to other institutions, including information on the loan duration, terms, and conditions.
7. Reports and Analytics: QoreUltima provides tools for generating customized reports on various aspects of the collection, such as inventory, provenance, financial value, and more.
8. Condition Tracking: Allows you to document the physical condition of objects, necessary restoration work, conservation needs, etc.
9. Rights Management: QoreUltima facilitates the tracking of copyright and reproduction rights associated with objects in the collection.
10. Integration with other systems: QoreUltima can be integrated with other museum software, such as ticketing systems, membership management tools, and external databases.
11. Online accessibility: QoreUltima and its REST API make it possible to make certain collection information available online, allowing the public to virtually explore the museum’s artifacts.
12. Security and backup: Ensures data security and provides regular backup features to prevent the loss of critical information.

These features are essential for helping museums effectively organize their collections, make them accessible, and ensure their long-term preservation. Enable your organization to add any relevant documents to your management system and expand your inventory documentation to include both your permanent and current archives by using QoreUltima to manage your cultural heritage.
 

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Coginov’s Qore platform technology enhances the information value chain, transforming unstructured content into highly contextualized, accessible and valuable information. Coginov’s solutions enable you to capture, analyze, engage, automate and manage your information assets, with unrivalled accuracy and efficiency.

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