Coginov applies Semantic Technology and Artificial Intelligence to transform your unstructured data to deliver outstanding business outcomes

Contact Information

1000 rue de Sérigny, suite 200 Longueuil, QC, J4K 5B1
+1 514-933-7495
info@coginov.com
Have any Questions? 514.933.7495
Mail us today info@coginov.com

Contact Information

1000 rue de Sérigny, suite 200 Longueuil, QC, J4K 5B1
+1 514-933-7495
info@coginov.com

Contact Information

1000 rue de Sérigny, suite 200 Longueuil, QC, J4K 5B1
+1 514-933-7495
info@coginov.com

Integrated Request and Task Management

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An intelligent solution to structure your tracking and processing workflows

QoreUltima allows you to centralize, process, and efficiently track all incoming requests to your organization. With its dedicated request and task management module, you ensure complete traceability, optimal workload distribution, and better deadline compliance. Whether for internal requests, citizen submissions, or compliance-related demands—everything stays under control.

Key Features

01

Request Entity – Capture and Document Every Request

  • Quickly create a request from any object (file, project, etc.)
  • Record key details: type, sender, recipient, dates, subject, reception channel
  • Link directly to a “Person” entity to automate data population (name, email, role, etc.)
  • Automatically inherit permissions and maintain clear hierarchical associations
  • Track the status of all tasks linked to the request

02

Task Entity – Plan, Assign, and Monitor Execution

  • Création manuelle ou automatique à partir d’une requête
  • Create manually or automatically from a request
  • Define responsible parties (“From,” “To,” “Cc”) and set deadlines
  • Standardized or detailed tasks with status tracking (in progress, completed, approved)
  • Automatically send emails to stakeholders with direct links to the record
  • Log all reception, completion, and approval dates

03

Document Integration – For Seamless, Collaborative Management of Supporting Materials

  • Attach electronic documents to any request or task
  • Maintain version control for full change traceability
  • Use the document cart to securely share files with colleagues
  • Integrated viewer to read documents without downloading
  • Track signatures, approvals, or authorizations directly within the case workflow

Automated Notifications and Reminders

01

Stay ahead of deadlines with customizable notification settings

  • Define critical dates in metadata profiles
  • Envoi automatique de rappels par courriel à des dates prédéfinies (ex. : 30 et 45 jours avant l’échéance)
  • Automatically send email reminders on preset intervals (e.g., 30 and 45 days before due date)
  • Activate upon document upload via the classification assistant
  • Advanced search for items with active notifications for strict follow-up

02

Seamless Integration and Customization

  • User-friendly interface for management teams and administrative departments
  • Integrates with other QoreUltima entities: documents, files, projects, decisions
  • Customizable metadata profiles and user roles tailored to your structure
  • Generate tracking and performance reports for tasks

Enrichment semantics and analytics

Automatically extracted semantic metadata during document classification enables smart indexing and helps identify similar or redundant tasks. QoreUltima also supports the integration of AI models (LLM) for automatic content analysis or prioritization of high-impact requests.

QoreUltima,
Who is it for?

• Public and parapublic organizations
• Municipalities, ministries, and regulated institutions
• Private companies managing cross-functional processes
• Administrative, legal, or records management teams

Discover QoreUltima
QoreUltima ― Integrated Request and Task Management

Book a Personalized Demonstration

See how QoreUltima can transform your request and task management with precision, transparency, and efficiency. ? Contact our team for a tailored demonstration.

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