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Museum Collection

The perfect museum collections management solution for museums, exhibition centers and galleries!

The perfect museum collections management solution for museums, exhibition centers and galleries!

QoreUltima is the latest museum collections management software developed by our company, specialized for museums, galleries, exhibition centers, historical societies, cities and municipalities.

It offers an innovative modular solution, combining simplicity and power, to manage all collections, whether related to fine arts, ethnohistory, decorative arts, history, science and technology, archaeology or the natural sciences.

Centralize all your collections! This product enables you to manage all your collections, whatever their specialization, in the same high-performance solution.

MULTIPLE ENTITIES
All entities work in perfect harmony (acquisitions, collections, insurance, conservation, locations, appraisals, claims, restorations, baskets for catalog and exhibition design, people, organizations, loans, thesauri, etc.). An object can be linked to multiple locations, condition reports, values, loans, etc;
COPYRIGHT MANAGEMENT
Manage copyright on photographs and works of art.
MANAGE THE PHYSICAL CIRCULATION OF YOUR OBJECTS
Manage temporary locations, carriers, loan notices and return dates.
MULTIMEDIA
A folder can contain an unlimited number of analog or electronic documents.
KEYWORDS
Keyword management function to simplify your searches.
VALUE LISTS
To save time and avoid data entry errors, use our value lists. A simple click will suffice to select the desired option, or simply type the first few letters to see the information appear.
DESCRIPTION STANDARDS
This product complies with provincial, national and international description standards.
DATA MIGRATION
We offer data migration from outdated systems or from Excel, Word, etc. lists.
STORE VARIOUS TYPES OF INFORMATION
Store virtually any type of file and information such as images, movies, audio files, videos, Microsoft Office files, Adobe PDF files, and more in a high-performance information management tool.
VISUALISATION
View documents without using the native application.
REPORT TEMPLATES
Use our built-in report templates or set up your own print or export reports.
REST API
Use our REST API to distribute your collection objects on your website.
CUSTOMIZE
Customize entities to suit your organization's needs and benefit from product updates thanks to your annual technical support contract.
QUEBEC-MADE PRODUCT
Quebec-made product: we're close to your needs! Solution available in English and French.

ENTITIES AND FUNCTIONALITIES

The system offers comprehensive management of acquisitions and collections, spanning various domains such as fine arts, ethnohistory, decorative arts, history, sciences and technologies, archaeology, and natural sciences. It includes features like managing insurance, conservation, copyright, locations, evaluations, keywords, claims, restorations, and inventory checks for each collection item.

Additionally, the system handles historical archives according to RDDA, integrates digitization and photography through drag-and-drop, provides management of catalogs, exhibitions, classification, contacts, documents of any format, logging, custom profiles and metadata, security and access control, organizations, internal and external loans, and enables the activation and editing of custom reports. It also offers full-text search within the solution’s content, advanced search across all input fields, and a navigation view of the inventory.

Example of digitization of historical archives to facilitate management.

Example of collection management, which brings together all the necessary information in one place.

QoreUltima is designed to help museum institutions organize, track and manage their collections of art objects, artifacts, documents and other items. The reports generated by our solution can vary according to the specific needs of each museum, but

HERE ARE SOME COMMON REPORT TYPES:

SERVICES OFFERED

Documentation support for grant applications
Secure web hosting of your collection and data
Implementation consulting
Training
Data migration
User support
Project management

Our customers include

We are also suppliers to major government and corporate collections in Quebec: Bell Canada, Hydro-Québec, Loto-Québec, Assemblée nationale du Québec, Cirque du Soleil.

« The Loto-Québec Collection is one of the largest corporate collections in Quebec. It brings together nearly 5,000 works by more than 1,200 artists. Since its creation in 1979, it has contributed to the development of local artists, and represents an invaluable part of Quebec’s cultural heritage. Works from the Collection are notably showcased in the Company’s gaming establishments. « * Source: La Presse + November 3, 2018 edition, ARTS section, screen 23

« Today, the Hydro-Québec Collection includes more than 1,200 works, 80% of which are by Québec artists. Every year, the Société d’État spends around $200,000 on the purchase of works of art, thus contributing to the development of visual artists. Exhibited throughout the territory, both at head office and in regional offices, these works come from a variety of disciplines: painting, printmaking, drawing, photography, video, etc. » * Source: La Presse + November 3, 2018 edition, ARTS section, screen 23

« Initiated more than 20 years ago with the aim of supporting the art world, the Cirque du Soleil Corporate Collection boasts more than 500 works. It focuses on young creators and reflects various artistic disciplines such as painting, photography and sculpture. The Collection also contributes to fostering a work environment that stimulates openness and creativity through contact with the arts. « * Source: La Presse + November 3, 2018 edition, ARTS section, screen 23

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