Ultima2™ Virtual Assistants

Ultima2™ revolutionizes your document and information management (DIM).

 
 

What's it all about?

Ultima2™ revolutionizes your document and information management (DIM). It’s the most user-friendly, comprehensive and secure web-based software on the market!

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User-friendly

Thanks to interfaces for computers, tablets, and smart phones, and revolutionary Virtual Assistants, users have never had such powerful software.

Comprehensive

Six generations of software developed over a period of more than twenty years allow us to offer you Ultima2™, COGINOV’s most comprehensive software. It helps users as well as administrators carry out required tasks, in full compliance with standards and best practices!

Secure

Our customers need a highly-secured environment for their documents and information. Ultima2™ meets their needs!

Main functionalities

  • Management of various inventories.
  • Paper and digital document management.
  • Classification, and document, file and content life cycle management.
  • Simple and advanced searches, and navigation.
  • Report generator.
 

Virtual Assistants:

  • Associations with objects and/or documents.
  • Paper and/or digital document classification.
  • Document, file and content declassification.
  • Duplicate, semi-duplicate and similar document search.
  • Processes (workflows).
  • Search (thesaurus and semantic filters).
  • File and document assisted input.
  • Validation.

Did you know?

Modern leader in integrated information & document management (IDM). Our provincial, national, and international clientele consists of more than 1000 organizations and tens of thousands of users. With our expertise and experience, Ultima2 can meet the needs of organizations of all types and sizes.

How does it work?

Ultima2™ is a document, information and inventory management platform. It allows users to manage objects both in our physical world (objects, people, etc.) and in the digital world (electronic documents, processes, etc.). It offers more than fifty different inventory models to perfectly manage documents and information.

Ultima2™ offers inventory models to companies of all types and sizes, as well to public and para-public organizations. Ultima2™ has been successfully implemented in several departments and agencies, educational institutions, health and social services institutions, public safety agencies, and many municipalities.

Acting as domain experts, Ultima2™ Virtual Assistantshelp users with functions such as searching or filing documents. For various reasons, users often have no experience or training to carry out document management tasks. The Virtual Assistantshelp users to be more effective. They also free specialists from supporting users, so they can focus on tasks for which they are responsible.

Benefits

  • Administrative efficiency enhanced by more effective document management (rapid access to your strategic information, improved decision-making and business processes).
  • Fewer human, financial, and material resources needed. Also lowers spending (helps to establish a records disposition schedule, enables desk space and warehouse costs savings, and saves in document identification and processing time).
  • Compliance with legal requirements concerning document retention and personal information protection.
  • Critical information protection and reduced risks of losing documents used by the company to carry out its activities, protect its rights and fulfill its obligations.
  • Fewer challenges related to staff mobility or during structural changes (file, document, data and knowledge transmission).
  • Strengthening of the company culture, values, image and profile (tradition, experience, and reliability).

Why choose Ultima2™ and the Virtual Assistants?

  1. Your users need a user-friendly tool which can help them carry out their tasks.
  2. Your administrators need a secure and comprehensive tool.
  3. To access all your information and documents at your fingertips, whether you are at the office or elsewhere.
  4. To have a solution with a lightweight, user-friendly interface, instead of a complex and cumbersome solution
  5. Because Ultima2™ integrates all the functionalities necessary for a professional management compliance with standards and best practices!
  6. To remain at the leading edge of technology.
 

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